A presentation tool that helps you NOT look daft, NOT lose a deal and NOT get shouted at by your boss in one easy step…

Thursday, February 19th, 2015 by Matt

Something really embarrassing happened to me at the weekend. Perhaps in time and with counselling I’ll get over it. But all I’m saying right now is that it was in front of a LOT of people, and I looked really daft.

Standing up in front of people and looking stupid happens to us all at some point, but thankfully for presentations, there is a failsafe.  The Review and Compare feature tells you in just a few seconds if any changes have been made to a PowerPoint file since its last version.

That’s useful because, let’s face it, if you just go and grab a file without checking it and then go into an important meeting you – and your audience – might get a few surprises…

Anything from a graph with a few zero’s added here and there, or perhaps a scattering of old prospect logo’s, or something even more random like a photo of a child’s 7th birthday party (trust me, it happens..!)

You get the picture. If this happens, it’s just not going to be your day – you’re going to look bad, lose the deal, damage your reputation and your boss will probably shout at you.

An easy way to avoid such an uncomfortable fate is to always simply run through the PowerPoint before your next presentation.

Obvious, yes. Necessary, yes. A pain, yes – but it doesn’t have to be…

When you open up the file to run through it, use the Review and Compare feature, because rather than staring in detail at every single slide, in just a few seconds it will highlight where things have been changed.

To use the Review and Compare Tool just go to REVIEW on the ribbon at the top, then hit COMPARE and select a previous version to check it against.

Image changes, text being added or deleted and changed graph figures are all pointed out in just a few seconds, so save your eyes from straining at slide after slide and avoid looking daft in front of lots of people in one easy step!

If you find this is useful, or know of a red faced friend, share liberally and advise them to keep an eye out for more useful tools, tips, gadget and gizmo reviews from Eyeful. Why? Because we love to discover new handy things to make your presentation life that little bit easier…

 

2 Responses to “A presentation tool that helps you NOT look daft, NOT lose a deal and NOT get shouted at by your boss in one easy step…”

  1. Any tool that can save me from client stupidity?
    Let me tell you… I have a this presentation that I started working on (using PP2010 just in case) when, after reviewing it, the client told me that the movies weren’t playing, showing a odd message and all the ppt was running odd and awkwardly.
    He was using PP2003 and told me I had to rearrange it all for that version – avoiding all the “modern posh stuff I was using – because PP2003 is the only version he has an will use when delivering it… in Japan…
    Those who know me well, can guess the wit tone of my answer…

  2. Patrycja Sollund says:

    Thanks for sharing this tip. 🙂 It comes in handy especially when you have to deliver a presentation time and again, that just gets fitted to the different audiences, but stays the same for most part.

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