Microsoft Updates Office Apps On iPad – PowerPoint Gets ‘Cold Sweat’ Level Functionality

Tuesday, May 19th, 2015 by Matt

And of course the one we are interested in is PowerPoint

New in Version 1.9.2
• New storage options: open, edit, and save your work to iCloud and other online storage services.
(requires iOS 8)
• Change slide layout: make your content pop by changing the layout of your slide.
• Insert from camera: insert pictures and videos from the camera right into your presentation.

Saving was previously restricted to your OneDrive so this is good and the ability to take a picture directly from the PowerPoint is cute, but hardly screams professional presentation.

But the ability to change the slide layout – well, anyone reading this who has ever had to change the layout of a presentation at the last minute is probably breaking out in a cold sweat.

Let me explain…

Changing the layout is for example going from 16×9 (widescreen) to 4×3 (Tv’s from the 90’s) or vice versa – and doing this has consequences…

In older versions of PowerPoint (pre Office 13) if you switch from 4×3 to 16×9, all of your slide content gets stretched… the other way and it gets squashed. Thankfully PowerPoint 13 and indeed the iPad app are pretty smart these days and they don’t do this. They preserve the slide content and don’t stretch or squash it.

However, you do still get issues where content that previously fitted together seamlessly, now doesn’t fit the slide size – which means going through the whole presentation and tidying your slide content – a tricky process, possibly on pair with trying to insert a contact lens, whilst on an aircraft during a sever bout of turbulence.

This also begs the question, why are Microsoft even giving you a task to do, that’s the PowerPoint equivalent of repeatedly poking yourself in the eye, anyway?

As surely, the very reason you have a PowerPoint on your iPad is that you will be giving the presentation in a conversational 1-1 style environment and thus the screen ratio isn’t really important, it’s not like you’ll be connecting to a projector for this type of informal communication.

rsz_1rsz_ipad v2

And if the deck is 4×3 it will pretty much fit perfectly on an iPad screen and worse case, if it’s 16×9 all that happens when you play the PowerPoint is some black bars are added to the top and bottom – which don’t really jar anyway, as the same thing happens when you watch a movie on your iPad.

The only reason you would really need to change the ratio, is if your presenting on a projector in a more formal environment – and if that’s the case, the PowerPoint file has no business going anywhere near an iPad!

The lesson here is – consider your presentation environment.

If it’s a formal area of the Presentation Landscape, so ‘1-many’ then you need to know what ratio the AV person needs your PowerPoint to be and have the deck designed properly on a computer, in the right ratio from the off – and hopefully in this day and age it’s 16×9…

If it’s an informal ‘1-1’ small conversational style meeting, then an iPad or tablet is perfect… and like I say, a 4×3 file would be perfect, but if it’s in 16×9 I really wouldn’t sweat it.

If you would like a technically perfect presentation either on a PC, a tablet, Prezi, or even on a Whiteboard – then give us a call on 01455 826390 or send us a message – I’m off to find my tape measure.

Tags: , , , , , , , , , , , , , ,

Leave a Reply