Archive for the ‘General information’ Category

EYEFUL’S 10-STEP GUIDE TO CREATING AN EFFECTIVE INTERNAL PRESENTATION

Monday, July 24th, 2017 by Matt<

The internal presentation; the one that’s going to inspire your team, motivate the sales guys or maybe deliver the news everyone has been hoping for.

Whatever the reason for your internal PowerPoint presentation design we want to help you make it great, make sure it’s understood and that your team leave clear on their next steps…

To point you in the right direction, outlined below is our 10-step strategy for creating an effective internal presentation (it’s way more useful than a generic advanced PowerPoint training course!)…

Step 1 – Set your objectives…

Every presentation should have a purpose to it. What is it that you actually want your audience to do? Inspire them into doing something differently? Buy into a new set of procedures? Maybe it’s a quarterly update and you want them to take on board information and act on it?

Whatever you want to achieve, keep it in mind throughout the creation of your presentation and make your call to action clear. If your audience leave unsure what you want them to do, chances are they won’t do it…

TIP: Learn Eyeful’s Must Intend Like objective setting module on page 82 of The Presentation Lab

Step 2 – Consider what motivates your audience…

Audiences are funny things. Especially internal ones, as the chances are you’re going to know each other pretty well. That might be a good thing if you’re on good terms, it could also be negative if there is a pre-existing level of distrust or negativity. Either way, you can’t ignore this. You need to spend some time considering how you’re going to get your audience to engage and buy in to your topic…

TIP: Generate your Audience Heatmap here (it’s free!)…

Step 3 – Craft a presentation structure using The Audience Pathway…

Eyeful’s Audience Pathway structure has provided a large number of companies with presentations that focus on their audiences. It’s a simple structure that helps to highlight the audience’s issues and shows the solution you can provide. This means whether your audience is a prospect or a colleague, if you’re offering them a real solution to a problem affecting their world, they are going to listen.

TIP: Find more information on The Audience Pathway on page 74 of The Presentation Lab

Step 4 – Turn your presentation into a story…

It’s a well-known fact that people remember stories not slides. You can include stories in your presentation in a number of ways; case studies, previous experiences, analogies about sheds (true story) – using story to support your message will make it easier to understand and easier to remember. After all, presentations aren’t meant to be hard work (for the audience!)…

TIP: Check out our Story Season collection of blogs…

Step 5 – Start design on paper…

Most presenters don’t follow the kind of advice we offering, they dive straight into PowerPoint and start typing bullet points and endless amounts of text onto slides. Alas this is why many (bad) presentations resemble word documents. When it comes to slide content, less is more. Consider highlighting your key messages in a visual way.

TIP: Review our guide to presentation visualisation…

Step 6 – Choose your weapon of choice wisely…

The Presentation Landscape is Eyeful’s way of helping you to pair the environment you will be presenting in with the technology that’s suits this type of engagement best.

If it’s a large auditorium with a huge audience then you’re going to want a projector, if it’s a small 1-2-1 sales meeting then presenting with a tablet is going to be more informal… it’s not complicated, but you’d be surprised by how many presentations get this wrong… It’s simply about using the best tool to get your message across to your audience.

TIP: Find more information on page 170 of The Presentation Lab

Step 7 – Consider a Blended Presenting approach…

Blending Presenting is an Eyeful concept that is essentially about not being afraid to use multiple presentation tools during one presentation. For example, if your internal presentation is to demo a new product to your team, make sure you don’t just deliver a PowerPoint – demo the product too… and don’t be afraid to use a whiteboard to sketch out complicated information.

Step 8 – Practice Delivering…

Nothing will contribute to the success of your presentation more that you knowing it inside out. The only way to achieve this is through practice… Read it out loud…
Practice presenting to colleagues or friends. You may worry about making mistakes, but it’s better to make those mistakes before your main presentation – after all, nobody wants to look daft in front of their colleagues!

TIP: A good way to critique yourself is by videoing yourself presenting and reviewing this back.

Step 9 – Be enthusiastic (and honest)…


It’s very difficult to come across professionally if you haven’t practised your presentation. By practising your presentation again and again you will be able to deliver it in a more authentic and genuine way, which is going to get you a lot more respect and buy in from your audience. Nobody enjoys a presentation when the presenter spouts a speech he’s given a thousand times before with no care in how he sounds…

TIP: Pressing W or B in PowerPoint pauses the presentation on a blank screen, bringing focus back to you…

 

Step 10 – Consider a presentation leave-behind…

 

Avoid that sinking feeling you get when after months of hard work leading up to your presentation, you find the key decision maker isn’t in your audience. Don’t let their absence detract from you still delivering an excellent presentation – but, at the end, provide your audience with a professional presentation leave-behind.

This document should contain the same key messages as your presentation along with the copy and context to support these as if you were there presenting alongside it.

Printing out your slides and binding them together nicely won’t do you justice if read later without the presenter’s context.

TIP: Download Eyeful’s definitive guide to presentation leave-behinds

We hope these 10-steps help you to create internal presentations that deliver your desired impact.

If you follow them, we guarantee your internal presentations will be more advanced than many of the thousands of home spun decks, that are being knocked up on a daily basis by unsuspecting presenters, who are blissfully ignorant to the fact that an internal presentation can actually be the most powerful and influential of all – internal presentations are your opportunity to shine.

The solution is a simple one…

Give your internal presentation the same care and attention as any other, spend time analysing
your audience, building story structures and delivering it in the best way to advocate action in your audience…

If you need any help getting there, just get in touch…

 

Introducing The Eyeful Presentation Performance Review

Friday, June 30th, 2017 by Olivia Walsh<

We understand as presentation professionals that no matter how much hard work you put in and how hard you try to make your presentation work – sometimes, you get the feeling you’re just not achieving the results your hard work warrants.

Perhaps you are getting good results, but you are conscientious and always looking for ways to get an edge on your competition?

Well, whichever camp you fall into, Eyeful has a (free) service that can help you to considerably improve your presentations…

Our Presentation Performance Review service will provide you with real actionable feedback from some of the UK’s most seasoned presentation experts.

All you need to do is visit our dedicated page, tell us a little about your presentation environment and audience, and send us a copy of your presentation – you can do this all on our page and it only takes 2 minutes.

If you do, you will receive…

An Audience Heatmpap
That will steer you in terms of the kind of content that will motivate your audience into following your call to action.

Design Critique
Receive a full review of your presentation’s existing look and feel, messaging and structure.

Guidance 
Actionable advice on your presentation’s strengths and weaknesses against your objectives.

New Ideas
At Eyeful we are a presentation design company that is always up-to-date with the latest presentation tech, so if your speaking opportunities are screaming out for a video brochure or that you really ought to consider an interactive toolkit presentation – well, we’ll advise accordingly…

So, take the first steps towards better and more effective presentations with our free Presentation Performance Review

EYEFUL SMASH ANOTHER FUNDRAISING TARGET ON THE LONGEST DAY

Thursday, June 22nd, 2017 by Matt<

Wow! What a day yesterday was – it was the longest day of the year and we rammed it full of fundraising for our partner charity – Alzheimer’s Society.

The day started with everyone forming teams for another Eyeful Taskmaster event organised by Jack and Lorna…

We were put through our paces in a series of challenges such as See No Evil, Hear No Evil, Speak No Evil, Chain Reaction and Strong Arm Tactics!

Other fundraising included a ‘cob shop’ as Liz, Lloyd and Ross cooked and sold bacon rolls to Eyeful staff and all the other businesses in Desford Hall, selling a whopping 52 cobs! As well as a ‘bake sale’ by Vicki and Sam and a ‘sweet shop’ by Liz.

We absolutely smashed our target of £100, by raising almost £250! So well done Team Eyeful!

If you would like to make a small donation to our very worthy charity the Alzheimer’s Society, you can do so right here

WORLD MUSIC DAY 2017

Wednesday, June 21st, 2017 by Matt<

Today is World Music Day 2017 and to celebrate our love of music, design and all-round creativity – we’ve created our own mini masterpiece. With graphics from our designer Phil, After Effects from our specialist Alex and music from project manager Ross’ band – this collaborative effort really shows what the Eyeful team is all about…

Phil also turned roving reporter as he decided to discreetly enquire about every Eyefulite’s first ever album purchase before designing our very own Hall of Shame!!!

Thank goodness, I lied when I told him that my first ever album was a cassette version (yes I am that old) of Queen – Live at Wembley 86. I’m not saying what it really was, but I dare say I would have made the leaderboard…

Finally, if you’re thinking adding music to your presentations – then we wholeheartedly agree that on the right type of presentation, (probably a rolling web video) it can certainly add to the emotion and help the flow of the presentation…

Here’s an example of a presentation about Eyeful, where music was essential to carry the tone and flow of this web video presentation…

If you need any advice on sourcing a royalty free piece of music for your presentation just get in touch…

 

Watch Out For A Rogue PowerPoint In Your Email

Wednesday, June 14th, 2017 by Olivia Walsh<

In case you are not aware, there are reports of a rogue PowerPoint presentation that is being sent which you might receive via unsolicited email.

Opening the PowerPoint file itself is not dangerous, however the file has a slide with the text ‘Loading…Please wait’ which is secretly hyperlinked. Please do be careful because if you hover over the URL, a malicious code is automatically executed!

To make sure you don’t become the next victim of this attack, we have pulled together some best practice advice for keeping your computer safe…

First of all, make sure Protected View is enabled (it should by default). This allows you to open the file with a significantly reduced chance of infection. To check this is enabled on your computer, go to File, Options, Trust Center then click on the Trust Center Settings button. Once there, you need to select Protected View and ensure all the options are ticked.

It might sound obvious, but only open files from senders that you know or that seem genuine. If you think it is suspicious, do not open it and just delete it to be on the safe side.

And finally, the particular malware in question is being sent by someone with the alias Nasim Khan with the subject line “RE:Purchase orders #69812” or “Fwd:Confirmation“. The name of the file itself is ‘order&prsn.ppsx’, ‘order.ppsx’ or ‘invoice.ppsx’, which basically means the file will open in show mode whereas a normal PowerPoint file will have .ppt or .pptx as the extension.

Hopefully, you won’t need this advice, but if you do think your computer might have been infected or you are worried your security features might not be up to date, simply contact your IT support team in the first instance.

In the meantime, we will keep you updated if there are any developments on this rogue PowerPoint file…

WORLD ENVIRONMENT DAY AND THE PRESENTATION LANDSCAPE

Monday, June 5th, 2017 by Matt<

After the wonderful hot and sunny weather we’ve enjoyed in the UK over the past couple of weeks, it feels highly appropriate that today (World Environment Day) the weather should decide to turn grey, windy, cold and it be absolutely bucketing it down outside!

The only truly predictable thing about British weather is its unpredictability!

World Environment Day is about stopping for a moment, stepping outside and appreciating the beauty of our planet.

For us here at Eyeful, presentations are our world and in the same vein, if you have a presentation on the horizon, stop for a moment and think about your presentation environment. As it will probably fall under one of the categories below in The Presentation Landscape…


The Presentation Landscape is a fascinating concept from Eyeful founder Simon Morton’s critically acclaimed book, The Presentation Lab.

Your presentation delivery will sit in either the formal, interactive or informal area which helps you define what type of presentation your audience is going to respond to best.

Formal – Conferences, Board meetings, bids or pitches
Interactive – Demonstrations, Sales Scenarios and Exhibitions
Informal – Conversations with a business agenda

For example, if you’re meeting a prospect over a coffee the last thing they want you to do is halt the conversation, whip out a laptop and start delivering a formal presentation. It would ruin the flow and quite frankly, turn your them against you.

If you stop to think about your presentation environment in advance, you can prepare accordingly. The idea isn’t to limit yourself, it’s to get you to prepare your presentation for any environment you find yourself in.

It’s the presentation equivalent of checking the weather forecast and taking your raincoat and umbrella with you if heavy rain is expected.

If you’re presenting on a podium to 100 people, you would deliver your formal presentation. If you’re in a small meeting, you can let conversation drive where the presentation goes with an interactive toolkit presentation.

If you just take a moment to consider where you’re presenting and what kind of presentation is going to engage your audience best, you’re going to give your audience a much better experience than just rolling out the same one-size-fits-all presentation that most bad presenters do.

Just like the weather, presentation environments can be unpredictable too…

Yesterday morning I put the laundry out on the washing line with great confidence, before having to run outside and bring it all back in, less than an hour later!

In the same vein, I’ve attended meetings in the past that have turned into presentations. Sometimes you can expect a presentation to be one thing and it turns out to be another.

If you have your presentation prepped, practiced and ready for any presentation environment, then you’ll be as prepared as any day tripper who sets off in shorts and T-shirt, but has their coat, wellies and brolley in the boot – just in case!

And, let’s be honest – everyone knows it pays to prepare.

To find out more information about getting you ready to deliver anywhere on The Presentation Landscape, just give us a call on +44 (0)1455 826390 and speak to a presentation expert…

NATIONAL WALKING MONTH PODCAST: PRESENTATION OPTIMISATION, THE BEAUTY OF A PROCESS THAT WORKS

Wednesday, May 31st, 2017 by Matt<

We conclude our National Walking Month podcast mini-series this week, with a close look at Eyeful’s tried and trusted Presentation Optimisation™ process, with Eyeful MD Rob Bailey.

Discover what happens in an Eyeful workshop, why presentations are storyboarded and get advice on how to tailor your presentations for your audience.

Grab your sunglasses (or your brolly), stick your headphones on and take a stroll as you listen in to this in-depth interview and get insight into how you could apply our process to your own presentations.

We hope that you have enjoyed this series of podcasts and we look forward to sharing more with you soon.

NATIONAL WALKING MONTH PODCAST: THE IMPORTANCE OF FOCUSING ON YOUR AUDIENCE

Friday, May 26th, 2017 by Matt<

We continue our National Walking Month podcast mini series this week, with a dose of presentation best practice from Eyeful MD Rob Bailey.

In this week’s podcast Rob shares some seriously good advice on The Importance Of Focusing On Your Audience.

Find out what ‘blindingly obvious fact the majority of presenters completely miss’…

Why saying you don’t know your audience very well is a “a bit of a kop out”…

…and discover the audience ‘types’ that you can identify to help you profile your audience and create a presentation on their wavelength…

So, stick the kettle on, or if the sun is still shining, forward this blog’s URL to your smartphone and take a walk and absorb 10 minutes of great advice that will make a difference to your next presentation…

In the podcast Rob reference’s our Audience Heatmap Generator page which you can find a link to here.

PowerPoint is turning 30!

Wednesday, May 24th, 2017 by Matt<

Please join us in wishing the world’s number one presentation tool a very happy birthday…

PowerPoint is turning 30!

Love it or loathe it, PowerPoint has created millions (probably billions) of presentations
since it was created in 1987, and it’s been one heck of a journey.

Find out where it all began and how PowerPoint became
the amazing tool it is today in our interactive timeline…

 

Bite-size Advice on Each Stage of the Presentation Process

Monday, May 22nd, 2017 by Matt<

Last week it was Learning at Work Week. To mark this national event each day we shared lovely bite-sized pieces of presentation insight relating to every stage of the presentation creation process…

Audience

We started off with the most important part of any presentation – your audience. To help you focus your presentation on your audience, we shared our fantastic Audience Heatmap Generator. This is where you can generate some great insight into your own audience, as you receive an informative Audience Heatmap.  This offers some brilliant advice on what content is going to best encourage your audience to follow your call to action.

Structure

We shared our Key Message Headline presentation structure, which is a hugely popular communication structure widely used in journalism, education and business…

Story Visualisation

Eyeful’s presentation consultant Luke Riordan provided his views on why it’s important to start presentations on paper, whilst our key message visualiser Samantha Potter gave a lesson in storyboarding, in her guide to presentation visualisation.

PowerPoint PowerHacks

Our PowerPoint PowerHacks offered six of the best time saving tips our expert presentation designers live by every single day…

Presentation Delivery

We sat down with Eyeful MD Rob Bailey and recorded a podcast on his 5 Golden Rules for delivering more engaging presentations.

Presentation Leave-Behinds

We ended the week with a reminder that even when your presentation is over, it lives on in your audience’s mind. If you don’t support them with an effective presentation leave-behind, their memory could distort your key messages in all kind of ways… To help with this we shared 4 perfect presentation leave-behinds that will keep your message clear for any type of audience.

Visit our dedicated page and gain access to all of this great insight and give your next presentation a much higher chance of success…