Archive for the ‘Mobile Technology’ Category

THE 6 BEST TECHNOLOGY TOOLS TO HELP YOU PRESENT

Thursday, March 23rd, 2017 by Matt<

With Prezi being as popular as ever and PowerPoint presentation design advancing at a rate of knots never seen before, where does this leave the everyday presenter?

In days gone by, presenters had little more to worry about than very basic slides with animation on-click – (if your presentations are still like this – seek help now! – you’re in serious danger of getting left behind).

Today, presenters are faced with high end designs, super slick animation and interactivity that allows them to navigate around their presentation as if it were a website…

This is no bad thing. Presentations have moved on from bullet-point ridden, text heavy slides with more confusing content than clear messages.

Presentations with high quality design and powerful well thought out messages enable presenters to tell an impactful clear story that audiences understand easily, and are therefore more likely to follow the presenter’s call to action.

However, going from a basic bullet-point presentation to this kind of asset is like stepping out of your everyday saloon and jumping into a supercar – yes it drives well, yes it looks amazing, but without learning how to drive it properly, there’s a much higher chance of crashing!

A large amount of practise is a must (as with any presentation), advanced PowerPoint training sessions are an option, but there is also an entire range of tools to make live presenting that little bit easier…

Technology to help presenters…

PowerPoint Operator

Technically this isn’t a tech tool, it’s a person. A PowerPoint Operator is essentially a presentation designer who provides the presenter with the freedom to concentrate on their delivery alone, as the operator drives the presentation and performs the clicks out of sight of the audience…

The presentation control room for a conference we recently supported in Athens…

It is essential that the operator and the presenter are well rehearsed and in-synch. As long as this is the case, this set-up can work really well. However, if things have been left to the last minute and either party is unprepared, you could end up with an embarrassing out-of-synch experience.

Presentation Environments: Large conferences or any large event presentation.
Main Pro: The only option to give the presenter freedom from controlling their PowerPoint presentation.
Biggest Con: Costly. It’s the presentation equivalent of hiring a private chauffeur.

Presenter View

This is where the presenter drives the presentation themselves using PowerPoint’s excellent Presenter View window.

Presenter View can be displayed either on a podium based laptop (if the presenter wants to stand still) or on a tablet device (if the presenter wants to walk the room or stage).

Presenter View displayed on an iPad…

This fantastic tool gives the presenter some very useful information. It shows you which slide you are on, which slide is next and how long you have spent on the slide and presenting as a whole. All very useful information (especially if you are in a timed slot).

Having access to a preview of the next slide gives you chance to mentally prepare before clicking.

If you have trouble remembering your key points, the window also displays your slide notes where you could note these down. This means forgetful presenters no longer need to overfill slides with text.

The best thing about Presenter View is the fact that it’s a few snippets of useful information that is private to the presenter, the audience don’t see any of this, whilst the presenter retains full control of PowerPoint. Oh, and it’s free!

Presentation Environments: Large events and conferences, any presentation with a podium (suitable for a laptop) and even boardroom type meetings.
Main Pro: Gives the presenter lots of useful information. Can be tailored to what works best for the presenter’s style.
Biggest Con: It can make you lazy! It’s too easy to add your script and use it like an autocue, when really you should learn your presentation speech inside out.

Smartphone App

There are plenty of free apps around (JumiDesktop and Hippo LITE) that turn your smartphone into a touch-screen mouse. This means the presenter can be anywhere in the room and use their smartphone to drive the presentation.

It certainly takes some getting used to but, with enough practice, this option gives the presenter the same level of control as a mouse, along with the freedom to move around the room. It doesn’t however, provide any of the information that Presenter View does – but for some presenters, a simpler approach will be preferred.

Presentation Environments: Relaxed internal presentations and meetings.
Main Pro: Full mouse control in the palm of your hand.
Biggest Con: Only works when both the PC and Smartphone are on the same wi-fi network.

PowerPoint Clicker

The PowerPoint clicker is one of the oldest (and still most reliable) technical tools for presenting with. It’s a simple device that consists of forward and backward buttons, allowing you to move through your presentation in a linear fashion.

Most come with a built-in laser pointer too (how very 90’s).

Presentation Environments: Formal conferences and large events.
Main Pro: Really easy to use with a robust connection.
Biggest Con: Does not allow you to control interactive navigation.

Tablet Presentation

A tablet presentation is for those informal small meetings, that don’t necessarily involve a presenter and an audience. It’s more likely to be an informal meeting where a prospect reveals their problems to a sales person who reacts with their company’s solutions.

The sales person is equipped with an interactive tablet presentation which they can use as a sort of digital brochure to navigate straight to the supporting information or products that solve the prospects problem…

This basically removes the need for a cumbersome laptop, or a meeting with no visual support.

Presentation Environments: Informal meetings, especially sales conversations. Event booths.
Main Pro: High end presentation collateral in the palm of your hand.
Biggest Con: Not very good in meetings larger than 3 people.

Flipchart

High-tech this isn’t. But a flip-chart presentation is one of the most powerful types of presentation. Imagine you’re trying to get a really complicated message to an audience that you’re in danger of losing…

A series of well planned white-board graphics keep the audience engaged as you draw out your solution. This broken-down delivery method helps them to absorb the information steadily. Full understanding increases the chance of buy-in and presentation success.

Presentation Environments: Smaller meetings where the audience and presenter can have a discussion.
Main Pro: One of the most simple ways to deliver complicated information.
Biggest Con: Not everyone is comfortable drawing in front of an audience.

Remember, when it comes to using any technology to help you present, it’s not about choosing the tool you like the sound of. It’s about considering your audience and the environment you’re going to be presenting in. Once you’ve done this, the best tool to use will be obvious.

If you need any help with this, please do just pick up the phone and one of Eyeful’s expert presentation consultants will be happy to help…

VIDEO TUTORIAL: HOW TO MAKE AN INTERACTIVE PRESENTATION WITH ZOOM

Tuesday, October 18th, 2016 by Matt<

I recently wrote about the power of interactive presentations and how presenters can use this style of presenting to keep their audiences engaged…

This is a really useful approach in boardroom environments on a medium to large size screen, or really powerful on something like an iPad for those small intimate meetings.

And there’s a brand new feature in PowerPoint 2016 called Zoom that can help you turn your presentations into interactive conversational pieces…

So here’s a little free advanced PowerPoint training tutorial on how it works and a bit of a review of Zoom to boot…

One final thing to remember is that Zoom is only available on devices running the very latest version of PowerPoint 2016, which is available through Office 365.

If you have an older version of PowerPoint, don’t be disheartened as it’s still possible to make your presentation’s fully interactive in all versions of PowerPoint, just get in touch to find out how we could help with this…

TIME TO GET YOUR GEEK ON… ANNOUNCING THE PRESENTATION TECHNOLOGY LAB

Tuesday, October 4th, 2016 by Matt<

If you’ve ever worked on a presentation into the late hours, with stress levels rising and motivation getting lower and lower, which eventually leads to a deep everlasting feeling of…

“I HATE [insert here the name of any presentation technology that drives you insane]”

Then you’d be joining a pretty big club! It’s also why we are very happy to announce our brand new training course, The Presentation Technology Lab…

This is the place to get a little technology rehab from our expert consultants and amazing presentation designers.

In the Lab you’ll be able to forget your frustrations and make presentation software such as PowerPoint and Prezi work for you, not against you, as we reveal and demystify the latest technology.

Like all of our presentation training, this course is about getting you to Think, Act and Deliver Presentations Differently…

THINK

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Open your mind with sage advice and industry insight from an Eyeful consultant who’ll start off the day by putting technology into perspective with The Presentation Landscape.

Understanding the differing requirements of formal, informal and interactive presentations will really help you to choose the most appropriate technology for each presenting environment.

This crucial building block will give you a completely fresh approach to creating your presentations in the future.

ACT

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We’ll give you the keys to the world’s two best presentation creation technologies, PowerPoint and Prezi, as an Eyeful Prezi expert provides the insider knowledge on how to develop the most engaging presentation (without overdoing the zoom).

You’ll also receive advanced PowerPoint training from a senior presentation designer, who’ll reveal their top ten PowerPoint Powertips… which are the tricks and techniques they’ve discovered over years of designing presentations for some of the world’s biggest brands.

DELIVER

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Once you’ve mastered how to build great presentations, we’ll show you how to share them securely across your organisation with our trusted cloud management platform…

Before finally putting the best presentation delivery technology into your hands… as you learn how to make presenting easier and more effective with tech like iPads, Clickers and Smartphone Apps – you’ll learn what’s best and what’s best avoided…

The Presentation Technology Lab isn’t just a presentation geek-fest…. it’s about learning the best technology available, the right time to use it and how to make it work to your advantage.

If you’d like to discover the secrets that make Eyeful Europe’s leading presentation agency, then book into The Presentation Technology Lab here…

THE 3 MUST HAVE PRESENTATION APPS FOR YOUR NEW IPHONE 7

Friday, September 16th, 2016 by Matt<

So, here we are again… today is the day (if you got up really early and queued) that you can get your hands on the new iPhone 7 (Android user’s stay with me)…

So what’s new?

In a nutshell the headphone socket has gone, but it now has Stereo Speakers that are better, louder… and much quicker at draining your battery. Which should be fine, as it has a longer battery life of 10 days… unless you actually use it. For anything.

It’s now water (but not toddler) resistant.

It has two new colours of jet black and erm, black. What happened to Space Grey?

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CREDIT: APPLE

Thankfully 16GB of storage is gone – so never again will you need to delete a photo in order to take another one, and if you are really snap happy there is a 256GB version.

And of course it has a faster processer….

(I love this video, it’s the kind of seriously cool thing we do regularly for our customers.)

Ok, so you potentially have your mitts on a sparkly, new iPhone 7…how can you use this to your advantage when it comes to presentations?

Well it turns out there are some seriously good (iOS and Android friendly) apps out there that can help…

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PowerPoint – The App for Delivering Intimate Presentations…

When it comes to presentations on Apple phones and tablets, the arrival of the PowerPoint app was the single biggest game changer for device presentations we’ve ever seen.

The PowerPoint app meant we could finally ditch complicated workarounds and heralded the true birth of informal presentations. Finally, presenters could leave their clunky laptops at the office, and enjoy truly interactive and informal conversational presentations.

Female speaker at Business Conference and Presentation. Audience at the conference hall. Business and Entrepreneurship. Business woman.

Splashtop – The App for complete presenter control over big screen presentations

I like this app a lot; firstly it turns your device into a second (albeit smaller) PC monitor, which is handy in itself.

But when it comes to presenting you can use Presenter View…

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Which means your iPhone or iPad turns into complete control centre for your presentation slides…

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This means you don’t need a clicker, you don’t need extra paper notes, you don’t need to keep
looking at the clock and you don’t need a PowerPoint operator to click on hyperlinks for you.

All of this means this is the only way a presenter can retain full control of their presentation and keep the freedom to move around the stage. Cool eh?

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Office Lens – The App for WhiteBoard Presentations

Whiteboard presentations are great way to deliver information in a more interactive way than traditional screen-based presentations.

But of course you face the age old problem of carting away large sheets of paper, having the audience draw along with you or someone lining up to take photos.

Microsoft’s Office Lens app though is a great way to capture whiteboards…

You take a photo using the app, no need to spend time lining up as the app scans what you’re taking and straightens it out.

You keep snapping away until the end of the presentation, then in one-touch you can save all of your images to OneNote, OneDrive, Word, PowerPoint, PDF or even Outlook – so you can share them with your audience right away.

You could also turn your pages into a video with a commentary using Apples iMovie all on your iPhone 7!

Powerful stuff.

So there you have it, 3 must-have presentation apps for your new iPhone 7 (or Android). We’d love to hear about your experiences if you use any of these apps, just drop us a line…

HOW TO CHOOSE THE RIGHT PRESENTATION SOFTWARE

Friday, September 9th, 2016 by Matt<

For so long presentation designers and presenters across our fine land have relied on one tool to create and deliver their presentations – PowerPoint.

And a great tool it is. But there are lots of presentation software available, PowerPoint, Keynote, Prezi and lots of different type of presentations; formal, interactive, video, device presentations… the list is endless.

Thankfully Simon Morton (presentation expert and CEO of this presentation design company) discusses all the presentation tools available and when to use them in his latest interview with Sticky Marketing’s Grant Leboff…

If presentation tech is your thing, keep your eye out for an upcoming blog revealing the 3 must have presentation apps for your new iPhone 7…
Until then, if you need any help with your presentations just get in touch…

3 BIG PRESENTATION NO NOS FOR 1 VERY GOOD REASON

Wednesday, September 7th, 2016 by Matt<

An email from a colleague hit my inbox the other day asking me for some ideas on what we could do to help a potential customer with their web presentation…

I clicked the link, Chrome loaded the URL and there in front of me was a standard click-through presentation. Metaphorically speaking, the palm of my right hand smashed into my forehead as presentation alarm bells rang aloud…

No number 1…
Don’t not upload linear click-through presentations to the internet and expect to get any traction off the back of them. What are presenters hoping to achieve here? I’ve just finished a webinar or a meeting, so here you go…here are my slides…No, people.

No number 2…
Don’t just email presentations to your audience. The risk of leaking confidential material is one thing, but do you really expect them read to it? No, they won’t.

No number 3…
Don’t print your presentation out and hand it out as a leave behind. This happens. A lot. I see so many presentations arriving for a Presentation Healthcheck that are overloaded with so much content that a live audience wouldn’t stand a chance…The reason presentation designers have done this? “…but the printout won’t make any sense without all of the content on the slides” No, they are missing the point.

Why so harsh?
Look, we know that an enormous amount of hard work goes into creating presentations, that’s why this presentation design company exists. All of this hard work can mean that it’s tempting for presenters to create a set of slides that covers all bases, but actually ends up being ineffective over all formats.

Unfortunately, this approach seems to have become acceptable – to present text-heavy slides, print minimalist slides with no context, or just email an enormous data-heavy presentation because hey, ‘it’ll do’.

Well it won’t do any more.

You can’t just send, upload or share a PowerPoint Presentation which is designed to be delivered by a presenter, because it just wouldn’t make any sense without the presenter’s input to put the whole thing into context.

Context is king…

You know what? Sharing your presentation content isn’t wrong, it’s just the way it’s being done that is misguided.

So here’s our thoughts on what you should be doing…

Online Presentations
Maybe you have a presentation about one of your products which you want to share on the relevant webpage of your site. Great idea, but the presenter still needs to give the audience the full picture.

The easiest way to do this is to turn your presentation into a video, complete with narration from the presenter…providing the all-important context for each slide…

Here’s a presentation we turned into a video for our homepage…

This is great for website visitors, but you could also host this video presentation on a hidden web page and share the link with the people you’ve just presented to. In this way, they (or important people who couldn’t attend) can dip back into your presentation after the event.

Email Presentations
Suddenly your video presentations can also be powerful marketing assets too. You can use them in your campaigns by including a thumbnail in your email which hyperlinks back to the page where your video is hosted. A great way to re-use your presentation and a great way to drive traffic to your website.

Here’s a presentation we created for an email marketing campaign to Creative Agencies…

PDF ImagePrinted Leave Behind
The more traditional way of creating a printed leave behind is still effective, but a better way to approach this is for you to reformat your existing PowerPoint presentation design into an A4 document with the presenter’s words as copy.

Then print and bind this professionally; as not only do you get to reuse all of the hard work that went into your presentation, your audience gets full context and the designed document gives you an even greater professional image too…

Here’s an extract from one of our training presentations where the slide graphics have been recreated as a PDF…

 

576bf0ee4170e44003dbae21Interactive Multi-Purpose Presentation
This is our brand new presentation concept where we could create you a single all-encompassing PowerPoint file, complete with strong messages and great minimalist design that the presenter can stand and deliver. But the very same file can be printed or hosted online and shared via email too.

As built into the design of each slide would be a ‘more information’ button which gives access to the presenters copy similar to this example…

 

Go forth and share…

So now you know what not to do, why you shouldn’t do it and what you can do instead! So go for it, make your hard work, work even harder…

If you need any help, you know where we are…

Tech Season – Is Microsoft’s Sway A Valid Presentation Option?

Tuesday, September 29th, 2015 by Matt<

Welcome to Eyeful’s latest toe dipping into the world of technology as we report on the hard working folks over at Microsoft – boy, have they been BUSY!

Windows 10 has recently launched, Office 2016 has just hit the shelves (more on this later this week) and Microsoft Sway has been officially released.

There’s been a LOT in the press about Sway and many have focused on comparing it to PowerPoint and claiming that Sway is PowerPoint’s natural successor…

Sway is like PowerPoint, but it takes away the hassle of having to decide where things are placed.

Elyse Betters

Many have pigeonholed Sway as a lightweight, consumer version of PowerPoint, and there’s some validity to that… Sway may not offer as many design templates, clip art items, animations, and editing tools as PowerPoint, but it makes up for this with…

Michael Muchmore of PC Mag

I had to stop Michael there, as for a moment I thought he might have been suggesting that not having clip art is a bad thing? Yes, yes he was. Oh dear.

Ok so after that quick google of Microsoft Sway in the news, it would appear that the majority of technology journalists out there are simply trying to compare Sway to PowerPoint. Understandable perhaps… but that is kind of missing the point.

The reality is Sway and PowerPoint are not really comparable. PowerPoint is a presentation tool and, in the right hands and when used at the right time, a damn fine one at that.

Sway isn’t a presentation tool. So what IS it? An easy way to create web documents? An electronic scrap book? An attempt to formalize the creation of a ‘Slideument’? The reality is that very few people, including Microsoft, are 100% sure what Sway is, or where it sits.

As bemused as the rest of you, we decided to let the Eyeful Design team loose on Sway, put it through its paces and figure out the Good, Bad and Ugly around this new Microsoft tool.

Want to know more? Read on!

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TECH SEASON – THE BEST TECH FOR YOUR SALES TEAM

Wednesday, August 26th, 2015 by Matt<

We continue Eyeful’s Tech Season this week and look at a scenario where you could use the presentation landscape to your advantage when planning and preparing for your presentation.

Scenario #3: A Sales Presentation To Be Distributed To An Entire On The Road Sales Team

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This is a common type of presentation and one that requires thinking ahead more than any other.

As always start at stage 4 and work backwards, put your audience at the forefront of you mind. Let’s imagine your team are sales representatives in company cars who attend small sales meetings with prospects in varying locations.

Usually in the prospects office, with 1 maybe 2 people whilst having a coffee. This puts us in the Informal segment.

Also, time is critical, the more important the prospect the less time you have, so this must be considered at the presentation creation stage.

Into stage 3, what piece of hardware are they going to use?

With a small office, a small audience and probably very limited time, your prospect isn’t going to appreciate waiting while a laptop and a projector are set up, before being taken through the bog standard company sales presentation.

It’s time to create and deliver smarter presentations.

A web presentation can be useful for access on the road, but be very careful not to rely on someone else’s internet connection and always, always have an offline back-up.

A smartphone is ok, if the screen is big enough. But on the whole they aren’t, even an iPhone 6+ with its gigantor screen is a bit on the small side compared to a full size iPad.

The best piece of tech here is the tablet, an iPad or Samsung Galaxy being the most popular devices.

Overall in the situation described, your sales teams two main weapons are their conversation skills and a tablet presentation that has interactive navigation.

I mentioned earlier that time in these type of meetings can be on the low side. So does your prospect really want to know every little detail about your company?

Well, they might, maybe they want to get into the nitty gritty of your products before finding out more about you ethos and reputation.

This is where interactive navigation is your best friend, forget the old fashioned click through presentations where you have to ask them to hang on a sec while you skip through all the ‘about us’ slides.

A menu with interactive navigation will allow the sales person to start the conversation, assess then and there where it’s going and tap effortlessly to the areas the prospect wants to talk about.

This gives the prospect an element of control and the sales person the flexibility and the power to go with it.

I really hope you’ve found this Tech Season scenario useful and that you can put the Presentation Landscape into good use on your presentations in the future.

If you need any help with anything though, you know where we are.

Eyeful’s MD Simon Morton Reveals Some Of The Secrets Behind Great Presentations

Tuesday, August 25th, 2015 by Matt<

Hold everything and enter the following in your Outlook reminder…

Wednesday 26th August 2015 – 3pm GMT

Eyeful’s MD Simon Morton is getting grilled live on the internet as the next guest in iSpring’s Leadership Series. iSpring are a very well respected software company who create E-Learning and PowerPoint conversion software (we should know – we use it all the time).

It’s an inspiring series and if you want to create or deliver the best possible presentations, then this interview is for you.

Heat Map - CompressedSimon will be discussing some of the topics from his acclaimed book, The Presentation Lab which contains lots of concepts and ideas to help presenters get the best results from their presentations.

One such concept is the Audience Heatmap, which is used at the planning stage to make sure the presentation will connect and resonate with its audience. But what is an Audience Heatmap and how can you use it? Simon will explain all.

The most important element of a successful presentation is the design, right? Wrong. Simon will explain what is, so that you know where exactly to focus your efforts.

There will be lots of other practical examples of presentation do’s and don’ts as well as some of Simon’s favourite presentation innovations too.

All there to give you inspiration, ideas and help you create better presentations.

It would be a real shame for any serious presenters to miss out, so sign up here and enjoy the interview on anything from your PC to your iPad.

Look forward to seeing you there…

Tech Season – The Presentation Landscape Scenario #2: An Educational Presentation

Wednesday, July 15th, 2015 by Matt<

We continue Tech Season this week with a look at a second presentation scenario where you could use the presentation landscape to your advantage when planning and preparing for your event.

Scenario #2: An Educational Presentation (CPD Or Training)

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The first thing to do is to look at the outer ring and consider the environment you are presenting in.

In this instance the presentation is taking place in a classroom environment, to an audience of between 10-30 people who ideally the presenter or trainer would want to interact with, to support their learning.

So in the outer segment you would be sitting in the Interactive segment.

Then working inwards, you can choose from the relevant presentation delivery tools and choose the best one for your specific audience.

You could also consider a blended presenting approach. This is where you would create elements of your presentation in different formats, for example you might start off the presentation using a traditional linear PowerPoint before moving to a Flipchart to note interactions from the audience.

You could also consider using an interactive PowerPoint presentation. This is where the presentation can be set up with custom shows and hyperlinks and work a little like a website. The benefit here in a training environment is it allows for interactivity with the audience, perhaps asking someone to answer a question, to which you click on the answer and ‘correct’ or ‘incorrect’ is displayed.

Your training could also be supported with ELearning material. This is where you would add voiceover or a video presenter to your presentation material and convert this to a web format.

The benefit here being your audience can leave the training, but dip back into an online version later to refresh their memory or possibly take online quiz or test, the results of which would then be emailed back to the presenter/trainer for marking or feedback.

So, now you have some food for thought on what your final output could be, it’s time to decide what it will and plan it out. Once you’ve done this the software and tools required pretty much choose themselves.

Typical presentation tools in this interactive area are PowerPoint, Whiteboard and Web Presentation.

If you have any questions on how best to tackle any of the above, please feel free to ASK MATT! Just drop me a message at the bottom of this blog post and I’ll get back to you.

Or if you or a colleague will be giving a CPD presentation or delivering training in the future, be sure to give us a call on 0845 056 8528 when the time comes.