Archive for the ‘Presentation Tools’ Category

THE 6 BEST TECHNOLOGY TOOLS TO HELP YOU PRESENT

Thursday, March 23rd, 2017 by Matt<

With Prezi being as popular as ever and PowerPoint presentation design advancing at a rate of knots never seen before, where does this leave the everyday presenter?

In days gone by, presenters had little more to worry about than very basic slides with animation on-click – (if your presentations are still like this – seek help now! – you’re in serious danger of getting left behind).

Today, presenters are faced with high end designs, super slick animation and interactivity that allows them to navigate around their presentation as if it were a website…

This is no bad thing. Presentations have moved on from bullet-point ridden, text heavy slides with more confusing content than clear messages.

Presentations with high quality design and powerful well thought out messages enable presenters to tell an impactful clear story that audiences understand easily, and are therefore more likely to follow the presenter’s call to action.

However, going from a basic bullet-point presentation to this kind of asset is like stepping out of your everyday saloon and jumping into a supercar – yes it drives well, yes it looks amazing, but without learning how to drive it properly, there’s a much higher chance of crashing!

A large amount of practise is a must (as with any presentation), advanced PowerPoint training sessions are an option, but there is also an entire range of tools to make live presenting that little bit easier…

Technology to help presenters…

PowerPoint Operator

Technically this isn’t a tech tool, it’s a person. A PowerPoint Operator is essentially a presentation designer who provides the presenter with the freedom to concentrate on their delivery alone, as the operator drives the presentation and performs the clicks out of sight of the audience…

The presentation control room for a conference we recently supported in Athens…

It is essential that the operator and the presenter are well rehearsed and in-synch. As long as this is the case, this set-up can work really well. However, if things have been left to the last minute and either party is unprepared, you could end up with an embarrassing out-of-synch experience.

Presentation Environments: Large conferences or any large event presentation.
Main Pro: The only option to give the presenter freedom from controlling their PowerPoint presentation.
Biggest Con: Costly. It’s the presentation equivalent of hiring a private chauffeur.

Presenter View

This is where the presenter drives the presentation themselves using PowerPoint’s excellent Presenter View window.

Presenter View can be displayed either on a podium based laptop (if the presenter wants to stand still) or on a tablet device (if the presenter wants to walk the room or stage).

Presenter View displayed on an iPad…

This fantastic tool gives the presenter some very useful information. It shows you which slide you are on, which slide is next and how long you have spent on the slide and presenting as a whole. All very useful information (especially if you are in a timed slot).

Having access to a preview of the next slide gives you chance to mentally prepare before clicking.

If you have trouble remembering your key points, the window also displays your slide notes where you could note these down. This means forgetful presenters no longer need to overfill slides with text.

The best thing about Presenter View is the fact that it’s a few snippets of useful information that is private to the presenter, the audience don’t see any of this, whilst the presenter retains full control of PowerPoint. Oh, and it’s free!

Presentation Environments: Large events and conferences, any presentation with a podium (suitable for a laptop) and even boardroom type meetings.
Main Pro: Gives the presenter lots of useful information. Can be tailored to what works best for the presenter’s style.
Biggest Con: It can make you lazy! It’s too easy to add your script and use it like an autocue, when really you should learn your presentation speech inside out.

Smartphone App

There are plenty of free apps around (JumiDesktop and Hippo LITE) that turn your smartphone into a touch-screen mouse. This means the presenter can be anywhere in the room and use their smartphone to drive the presentation.

It certainly takes some getting used to but, with enough practice, this option gives the presenter the same level of control as a mouse, along with the freedom to move around the room. It doesn’t however, provide any of the information that Presenter View does – but for some presenters, a simpler approach will be preferred.

Presentation Environments: Relaxed internal presentations and meetings.
Main Pro: Full mouse control in the palm of your hand.
Biggest Con: Only works when both the PC and Smartphone are on the same wi-fi network.

PowerPoint Clicker

The PowerPoint clicker is one of the oldest (and still most reliable) technical tools for presenting with. It’s a simple device that consists of forward and backward buttons, allowing you to move through your presentation in a linear fashion.

Most come with a built-in laser pointer too (how very 90’s).

Presentation Environments: Formal conferences and large events.
Main Pro: Really easy to use with a robust connection.
Biggest Con: Does not allow you to control interactive navigation.

Tablet Presentation

A tablet presentation is for those informal small meetings, that don’t necessarily involve a presenter and an audience. It’s more likely to be an informal meeting where a prospect reveals their problems to a sales person who reacts with their company’s solutions.

The sales person is equipped with an interactive tablet presentation which they can use as a sort of digital brochure to navigate straight to the supporting information or products that solve the prospects problem…

This basically removes the need for a cumbersome laptop, or a meeting with no visual support.

Presentation Environments: Informal meetings, especially sales conversations. Event booths.
Main Pro: High end presentation collateral in the palm of your hand.
Biggest Con: Not very good in meetings larger than 3 people.

Flipchart

High-tech this isn’t. But a flip-chart presentation is one of the most powerful types of presentation. Imagine you’re trying to get a really complicated message to an audience that you’re in danger of losing…

A series of well planned white-board graphics keep the audience engaged as you draw out your solution. This broken-down delivery method helps them to absorb the information steadily. Full understanding increases the chance of buy-in and presentation success.

Presentation Environments: Smaller meetings where the audience and presenter can have a discussion.
Main Pro: One of the most simple ways to deliver complicated information.
Biggest Con: Not everyone is comfortable drawing in front of an audience.

Remember, when it comes to using any technology to help you present, it’s not about choosing the tool you like the sound of. It’s about considering your audience and the environment you’re going to be presenting in. Once you’ve done this, the best tool to use will be obvious.

If you need any help with this, please do just pick up the phone and one of Eyeful’s expert presentation consultants will be happy to help…

VIDEO TUTORIAL: HOW TO MAKE AN INTERACTIVE PRESENTATION WITH ZOOM

Tuesday, October 18th, 2016 by Matt<

I recently wrote about the power of interactive presentations and how presenters can use this style of presenting to keep their audiences engaged…

This is a really useful approach in boardroom environments on a medium to large size screen, or really powerful on something like an iPad for those small intimate meetings.

And there’s a brand new feature in PowerPoint 2016 called Zoom that can help you turn your presentations into interactive conversational pieces…

So here’s a little free advanced PowerPoint training tutorial on how it works and a bit of a review of Zoom to boot…

One final thing to remember is that Zoom is only available on devices running the very latest version of PowerPoint 2016, which is available through Office 365.

If you have an older version of PowerPoint, don’t be disheartened as it’s still possible to make your presentation’s fully interactive in all versions of PowerPoint, just get in touch to find out how we could help with this…

THE EASY WAY TO KEEP YOUR MEETING AUDIENCE INTERESTED

Thursday, October 13th, 2016 by Matt<

Since the dawn of presentations, speakers have been looking at ways to keep their audience awake and engaged…

Vibrating seats didn’t have the desired effect…

Inbuilt Microsoft sound effects didn’t impress…

And the contamination of break-time tea pots with questionable stimulants was severely frowned upon…

Presenters needed a new way to keep their audiences tuned in to their talk.

As it turned out, talking seemed to do the trick.

Not me talk, you listen though. The key to keeping audiences interested is through interactive conversation where the presenter and audience can talk openly and freely, letting conversations flow naturally.

The problem with normal presentations…

Most PowerPoint presentation designs are linear, they start on slide 1 and the presenter clicks through slide by slide until the end of the presentation. Which doesn’t exactly go hand in hand with a conversational style approach…

Take a sales meeting as a prime example, it’s beyond awful when the sales person in this type of engagement pulls out a laptop, connects it to a portable projector and starts ploughing through mind-numbing irrelevant content with no appreciation of their audience’s flagging interest.

As soon as a presenter loses an audience in this way, it’s game over.

The answer is an interactive presentation…

An interactive presentation is different because you can set up your PowerPoint presentation to work like a website with hyperlink navigation…

Make your presentation interactive and deliver it on a tablet device and now you’re talking… literally.

This approach allows you to have a completely natural conversation with the prospect and when a new customer problem arises, you can use the interactive navigation to quickly get to the relevant solution and use the specific content to help you sell your product or service.

An offline, fully interactive presentation isn’t just the ultimate sales tool, it’s the guaranteed way of keeping your meeting audience engaged and in tune with your presentation.

Imagine for a moment you are the audience in 2 meetings…

Presenter 1 stops chatting and kills the conversation by connecting a laptop to a projector and proceeds to talk at you about content that’s not even of interest until they get the part that is…

But presenter 2, pulls out a tablet and carries on the conversation showing you the only the services and products that are going to solve your problems.

An interactive presentation just like the one here which our own sales team use every day…

Go ahead and have a click around…

Which experience would keep you engaged and focussed?

Look out for my next article, next week as I’ll be explaining How To Make An Interactive Presentation With PowerPoint’s New Tool Zoom…

Or we can give you the full lowdown on how to make presentation tools like PowerPoint and Prezi sing, just check out our brand new Presentation Technology training day…

TIME TO GET YOUR GEEK ON… ANNOUNCING THE PRESENTATION TECHNOLOGY LAB

Tuesday, October 4th, 2016 by Matt<

If you’ve ever worked on a presentation into the late hours, with stress levels rising and motivation getting lower and lower, which eventually leads to a deep everlasting feeling of…

“I HATE [insert here the name of any presentation technology that drives you insane]”

Then you’d be joining a pretty big club! It’s also why we are very happy to announce our brand new training course, The Presentation Technology Lab…

This is the place to get a little technology rehab from our expert consultants and amazing presentation designers.

In the Lab you’ll be able to forget your frustrations and make presentation software such as PowerPoint and Prezi work for you, not against you, as we reveal and demystify the latest technology.

Like all of our presentation training, this course is about getting you to Think, Act and Deliver Presentations Differently…

THINK

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Open your mind with sage advice and industry insight from an Eyeful consultant who’ll start off the day by putting technology into perspective with The Presentation Landscape.

Understanding the differing requirements of formal, informal and interactive presentations will really help you to choose the most appropriate technology for each presenting environment.

This crucial building block will give you a completely fresh approach to creating your presentations in the future.

ACT

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We’ll give you the keys to the world’s two best presentation creation technologies, PowerPoint and Prezi, as an Eyeful Prezi expert provides the insider knowledge on how to develop the most engaging presentation (without overdoing the zoom).

You’ll also receive advanced PowerPoint training from a senior presentation designer, who’ll reveal their top ten PowerPoint Powertips… which are the tricks and techniques they’ve discovered over years of designing presentations for some of the world’s biggest brands.

DELIVER

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Once you’ve mastered how to build great presentations, we’ll show you how to share them securely across your organisation with our trusted cloud management platform…

Before finally putting the best presentation delivery technology into your hands… as you learn how to make presenting easier and more effective with tech like iPads, Clickers and Smartphone Apps – you’ll learn what’s best and what’s best avoided…

The Presentation Technology Lab isn’t just a presentation geek-fest…. it’s about learning the best technology available, the right time to use it and how to make it work to your advantage.

If you’d like to discover the secrets that make Eyeful Europe’s leading presentation agency, then book into The Presentation Technology Lab here…

HOW TO CHOOSE THE RIGHT PRESENTATION SOFTWARE

Friday, September 9th, 2016 by Matt<

For so long presentation designers and presenters across our fine land have relied on one tool to create and deliver their presentations – PowerPoint.

And a great tool it is. But there are lots of presentation software available, PowerPoint, Keynote, Prezi and lots of different type of presentations; formal, interactive, video, device presentations… the list is endless.

Thankfully Simon Morton (presentation expert and CEO of this presentation design company) discusses all the presentation tools available and when to use them in his latest interview with Sticky Marketing’s Grant Leboff…

If presentation tech is your thing, keep your eye out for an upcoming blog revealing the 3 must have presentation apps for your new iPhone 7…
Until then, if you need any help with your presentations just get in touch…

3 BIG PRESENTATION NO NOS FOR 1 VERY GOOD REASON

Wednesday, September 7th, 2016 by Matt<

An email from a colleague hit my inbox the other day asking me for some ideas on what we could do to help a potential customer with their web presentation…

I clicked the link, Chrome loaded the URL and there in front of me was a standard click-through presentation. Metaphorically speaking, the palm of my right hand smashed into my forehead as presentation alarm bells rang aloud…

No number 1…
Don’t not upload linear click-through presentations to the internet and expect to get any traction off the back of them. What are presenters hoping to achieve here? I’ve just finished a webinar or a meeting, so here you go…here are my slides…No, people.

No number 2…
Don’t just email presentations to your audience. The risk of leaking confidential material is one thing, but do you really expect them read to it? No, they won’t.

No number 3…
Don’t print your presentation out and hand it out as a leave behind. This happens. A lot. I see so many presentations arriving for a Presentation Healthcheck that are overloaded with so much content that a live audience wouldn’t stand a chance…The reason presentation designers have done this? “…but the printout won’t make any sense without all of the content on the slides” No, they are missing the point.

Why so harsh?
Look, we know that an enormous amount of hard work goes into creating presentations, that’s why this presentation design company exists. All of this hard work can mean that it’s tempting for presenters to create a set of slides that covers all bases, but actually ends up being ineffective over all formats.

Unfortunately, this approach seems to have become acceptable – to present text-heavy slides, print minimalist slides with no context, or just email an enormous data-heavy presentation because hey, ‘it’ll do’.

Well it won’t do any more.

You can’t just send, upload or share a PowerPoint Presentation which is designed to be delivered by a presenter, because it just wouldn’t make any sense without the presenter’s input to put the whole thing into context.

Context is king…

You know what? Sharing your presentation content isn’t wrong, it’s just the way it’s being done that is misguided.

So here’s our thoughts on what you should be doing…

Online Presentations
Maybe you have a presentation about one of your products which you want to share on the relevant webpage of your site. Great idea, but the presenter still needs to give the audience the full picture.

The easiest way to do this is to turn your presentation into a video, complete with narration from the presenter…providing the all-important context for each slide…

Here’s a presentation we turned into a video for our homepage…

This is great for website visitors, but you could also host this video presentation on a hidden web page and share the link with the people you’ve just presented to. In this way, they (or important people who couldn’t attend) can dip back into your presentation after the event.

Email Presentations
Suddenly your video presentations can also be powerful marketing assets too. You can use them in your campaigns by including a thumbnail in your email which hyperlinks back to the page where your video is hosted. A great way to re-use your presentation and a great way to drive traffic to your website.

Here’s a presentation we created for an email marketing campaign to Creative Agencies…

PDF ImagePrinted Leave Behind
The more traditional way of creating a printed leave behind is still effective, but a better way to approach this is for you to reformat your existing PowerPoint presentation design into an A4 document with the presenter’s words as copy.

Then print and bind this professionally; as not only do you get to reuse all of the hard work that went into your presentation, your audience gets full context and the designed document gives you an even greater professional image too…

Here’s an extract from one of our training presentations where the slide graphics have been recreated as a PDF…

 

576bf0ee4170e44003dbae21Interactive Multi-Purpose Presentation
This is our brand new presentation concept where we could create you a single all-encompassing PowerPoint file, complete with strong messages and great minimalist design that the presenter can stand and deliver. But the very same file can be printed or hosted online and shared via email too.

As built into the design of each slide would be a ‘more information’ button which gives access to the presenters copy similar to this example…

 

Go forth and share…

So now you know what not to do, why you shouldn’t do it and what you can do instead! So go for it, make your hard work, work even harder…

If you need any help, you know where we are…

BREAKING NEWS: PREZI BUSINESS GOES LIVE

Tuesday, June 7th, 2016 by Matt<

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News broke today in the presentation technology world of a brand new version of Prezi – called Prezi Business… Could this be the PowerPoint alternative everyone’s been waiting for?

This new version of the platform that’s been around for 7 years includes several interesting new features over and above the standard Prezi Membership Licenses …

Collaboration
“Build your Prezis together in real time, even when you’re continents apart.”

Those of you that read our review of PowerPoint 2016 will know this is a sore subject after the quite frankly abject let down of Office 2016’s extremely poor collaboration offering. The difference here though is that whilst desktop creation of Prezi’s is possible, for most end users it will always be a cloud based platform, so in theory this could be a bit of game changer.

Present Anywhere
“Any time, on any device. Send a link to share your prezi in crisp HD with anyone in the world—no third-party screen-sharing software needed.”

A nice feature and a much needed move to keep up with PowerPoint which has had features such as Present Online, convert to Video and Tablet Apps all for quite some time. One word of warning, a presentation is an aid for a presenter, if an audience gets the full story from the presentation alone you might want to review how much text is on each slide/frame! Make sure you take advantage of Prezi’s ability to add voiceover clips to your presentation.

Analytics
“Know who views your prezi, which parts of it, and for how long. Then target your message to the right people at the right time. Track your team’s performance in real time. Use the competitive sales data to fire up productivity and motivation.”

Again another nice feature that plays to Prezi’s strength of being an online presentation tool. With other web based communication platforms entering the scene such as Turtl, adding analytics is an essential move.

If the platform really does tell you who has viewed your Prezi then this is some extremely powerful information in the hands of the sales presenter and it’s something that PowerPoint can’t achieve at present. One for the Office development team at Microsoft to pick up on, we think…

Interactivity
“Prezi Business lets you adapt your pitch on the fly to address what matters to each customer. Skip forward, explore a side topic, or jump back to review—all without flipping through slides.”

Now this is really something, this is essentially custom shows for Prezi. But first, Prezi’s navigation has always been something of a myth…

The truth about Prezi…

Ok, this isn’t some big bad reveal, but if you think Prezi is anything massively different to PowerPoint that’s simply not the case…

Prezi is canvas based and gives you free reign to roam around…

This is very true, but with content essentially being able to be hidden in a microdot, it would take some serious practice and time for a presenter to learn and remember where exactly to zoom into to find the content. It might well end up not being exactly the slickest and smoothest experience.

This rather unstructured approach leads to most people putting content into frames, which are essentially slides. The frames are numbered (like slides) and each time you click forward you travel to the next frame – sound familiar?

Prezi Business doesn’t change this. But with the addition of interactivity it really does improve the experience, as just like in PowerPoint’s custom shows, you can now click into further detail if you want to… thus avoiding frames that you might decide not to show during the presentation.

The fact is though PowerPoint has had interactivity and the option to navigate around slides like a website for over 10 years. So whilst this is most definitely an improvement it was badly needed to just to keep up…

To summarise…

It’s important to remember that Eyeful are not simply a Prezi or PowerPoint presentation design company, we are the presentation experts…

We believe effective, result winning presentations start with proper planning, and strong and effective messages in place.

Whether it be Prezi, PowerPoint, Keynote or whatever tool you use to create and deliver in, these tools aren’t going to help you create a great presentation on their own.

It’s good to see Prezi evolving, most of the business features added are to keep up with programs such as PowerPoint, a couple of which now set Prezi slightly ahead (in a couple of areas) of Microsoft’s flagship program…

But with the Business License coming in at a reported $50 per month, you’re certainly paying for them – whether it’s worth it or not, is up to you…

If you have an important presentation on the horizon and would like to make sure it gets you the result you need (and using whatever technology is most appropriate), please do just get in touch.

IS THIS THE BEST FREE PRESENTATION APP EVER?

Friday, April 1st, 2016 by Matt<

Eyeful Presentations are proud to announce the greatest presentation innovation the world has ever seen…

Our brand new PowerPoint plug-in, PIMP MY SLIDE© gives presenters a quick and easy one click solution that turns plain bullet points into expertly designed , visually powerful slides that resonate with audiences…

That’s right. No longer do audiences need to suffer in bored silence… and presenters can put their feet up as creating amazingly effective slides takes just one-click…

All you need to do is write inane and confusing content onto a blank slide, open up the app and hit ‘Let’s Go’ and your dreary bullet points text will be analysed and automatically turned into perfectly designed icon based content, using our patented new ‘keyword recognition’ programming algorithm.

So put your feet up and relax, PIMP MY SLIDE is the free presentation plug-in that’s going to make presentation hard work a thing of the past…

Try it now free…

THE STORY ABOUT HOW BAD PRESENTATIONS HAVE BECOME THE NORM

Tuesday, March 1st, 2016 by Matt<

Bad presentations are everywhere. In auditoriums, boardrooms, meetings rooms and offices across the world, bad presentations have become the norm, despite our best efforts…

What constitutes a bad presentation?
Generally; they are bullet point ridden messes.  With countless slides overloaded with content, they have a lack of structure, focus obsessively on the presenter and their company whilst completely disregarding the audience and often lack the most obvious element; a call to action.

Think I’m being harsh? Since offering our free Presentation Healthcheck service, we’ve seen a worryingly high number of presentations that suffer from either all or some of the problems mentioned above.

What’s the impact of bad presentations?
In general, missed opportunities. Every time a presenter stands up in front of an audience, a lot of time, money and energy has been spent to generate that opportunity. A presenter turning up with a ‘bad’ presentation usually means the audience won’t follow the call to action (if there is one).

Worse than that, reputation can be irreparably damaged, both for the company presenting to the audience and back at base for the presenter and their boss.

It bad news all round.

How do bad presentations happen?
We have a theory (and please excuse the use of Comic Sans font – it’s supposed to be ironic)…

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Are people really staying up all hours, tinkering with their presentations at the last minute to try and make them better?

Sadly, yes.

It’s happening every day in the real world. It’s so widespread and well known that the world’s largest fast food chain has hooked into it in their latest TV advertising campaign…

Stuart is not a hero – he’s a pillock for leaving his presentation to the last minute. Working on your presentation late at night when you’re tired, leads to two things – an annoyed family and a bad presentation.

Someone should tell Stuart, “there is another way” and advise him to bookmark this URL.

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You see Microsoft, the people that brought you the world’s most popular presentation tool, have teamed up with Eyeful, the people who quite literally, wrote the book on the formula behind powerful presentations, The Presentation Lab

We’ve taken our years of experience and the expert thinking that underpins our modular presentation training and mixed them together.  The end result is a platform for a month long series of videos, Sways and thought provoking content to spur presenters on to Thinking, Acting and Delivering their presentations differently.

All to make sure that presenters like Stuart (and possibly you?) don’t fall into the trap of poor presentations impacting your next opportunity…or career…or family harmony.

Both you and your audience deserve better…

THREE THINGS PRESENTERS SHOULD AVOID AT ALL COSTS

Friday, February 19th, 2016 by Matt<

You might have heard the recent news that Eyeful have joined forces with Microsoft…

“Microsoft decided to join forces with a UK company with a global remit to improve the quality of business presentations, Eyeful Presentations (that’ll be us, then). It makes perfect sense – the creators of the world’s most popular presentation tool working alongside the people who quite literally, wrote the book on the formula behind powerful presentations, The Presentation Lab.”

We work with some of the biggest brands in the world most days, creating business presentations for them that deliver serious results. But this relationship is a little different – Microsoft didn’t want us to just create them a PowerPoint presentation design, they wanted to dip into all our years of experience and into the expert thinking that has gone into our modular presentation training

They wanted to serialise some serious presentation expertise for the people who need it most – the millions of business presenters and presentation designers out there who use PowerPoint and all the other Microsoft tools on a daily basis.

One subject that came to the surface during the creation of this video series, was the fact that there are a few common pitfalls that hamper many presenters and should be avoided at all costs!

The Presentation Paradox

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Or more simply put, a lack of respect for the presentation opportunity.

This is about where businesses invest in all the areas before the presentation, hiring their people, marketing budgets – all the time, effort and money that goes into getting the opportunity to present booked in the diary.

Then when it comes to the crunch time, they either invest little effort (or completely the wrong effort) into the presentation itself. It all spells a missed opportunity due to simply not recognising and respecting the value of the opportunity itself.

Avoid being a part of a Presentation Paradox.

Presentation Myths To Avoid

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PowerPoint is the child of the devil and it’s PowerPoint’s fault all my presentations are rubbish.

Erm… our research suggests if a person can only make a rubbish PowerPoint, they can generally only make a rubbish Prezi…

My PowerPoint is the presentation, not me.

A PowerPoint without a presenter is like a movie on mute…

My presentation looks good, so it’s good right?

Wrong.

The 10, 20, 30 Rule (Max 10 slides, talk for no more than 20 mins, use a font size of 30).

Does this actually make sense to anyone?

Quick Fixes To Avoid

Make every slide a full image with little to no text.

Creating your presentation by grabbing slides from other people’s decks.

Using someone else’s presentation, or worse still using a generic company presentation and hope that it works for your specific audience or goal.

There are lots of myths, lots of quick fixes out there on the internet, lots of programmes and apps to try and make the presentation creation process quicker and easier.

But to make a successful presentation that really works, really engages with your audience and is effective in getting results – then there is no hiding from the fact that work is required – not necessarily harder work, but definitely smarter work…

So if you would like to work smarter when it comes to presentations, check out the Microsoft and Eyeful Video Series as there is literally no better place to start.