Posts Tagged ‘Internal Presentations’

EYEFUL’S 10-STEP GUIDE TO CREATING AN EFFECTIVE INTERNAL PRESENTATION

Monday, July 24th, 2017 by Matt<

The internal presentation; the one that’s going to inspire your team, motivate the sales guys or maybe deliver the news everyone has been hoping for.

Whatever the reason for your internal PowerPoint presentation design we want to help you make it great, make sure it’s understood and that your team leave clear on their next steps…

To point you in the right direction, outlined below is our 10-step strategy for creating an effective internal presentation (it’s way more useful than a generic advanced PowerPoint training course!)…

Step 1 – Set your objectives…

Every presentation should have a purpose to it. What is it that you actually want your audience to do? Inspire them into doing something differently? Buy into a new set of procedures? Maybe it’s a quarterly update and you want them to take on board information and act on it?

Whatever you want to achieve, keep it in mind throughout the creation of your presentation and make your call to action clear. If your audience leave unsure what you want them to do, chances are they won’t do it…

TIP: Learn Eyeful’s Must Intend Like objective setting module on page 82 of The Presentation Lab

Step 2 – Consider what motivates your audience…

Audiences are funny things. Especially internal ones, as the chances are you’re going to know each other pretty well. That might be a good thing if you’re on good terms, it could also be negative if there is a pre-existing level of distrust or negativity. Either way, you can’t ignore this. You need to spend some time considering how you’re going to get your audience to engage and buy in to your topic…

TIP: Generate your Audience Heatmap here (it’s free!)…

Step 3 – Craft a presentation structure using The Audience Pathway…

Eyeful’s Audience Pathway structure has provided a large number of companies with presentations that focus on their audiences. It’s a simple structure that helps to highlight the audience’s issues and shows the solution you can provide. This means whether your audience is a prospect or a colleague, if you’re offering them a real solution to a problem affecting their world, they are going to listen.

TIP: Find more information on The Audience Pathway on page 74 of The Presentation Lab

Step 4 – Turn your presentation into a story…

It’s a well-known fact that people remember stories not slides. You can include stories in your presentation in a number of ways; case studies, previous experiences, analogies about sheds (true story) – using story to support your message will make it easier to understand and easier to remember. After all, presentations aren’t meant to be hard work (for the audience!)…

TIP: Check out our Story Season collection of blogs…

Step 5 – Start design on paper…

Most presenters don’t follow the kind of advice we offering, they dive straight into PowerPoint and start typing bullet points and endless amounts of text onto slides. Alas this is why many (bad) presentations resemble word documents. When it comes to slide content, less is more. Consider highlighting your key messages in a visual way.

TIP: Review our guide to presentation visualisation…

Step 6 – Choose your weapon of choice wisely…

The Presentation Landscape is Eyeful’s way of helping you to pair the environment you will be presenting in with the technology that’s suits this type of engagement best.

If it’s a large auditorium with a huge audience then you’re going to want a projector, if it’s a small 1-2-1 sales meeting then presenting with a tablet is going to be more informal… it’s not complicated, but you’d be surprised by how many presentations get this wrong… It’s simply about using the best tool to get your message across to your audience.

TIP: Find more information on page 170 of The Presentation Lab

Step 7 – Consider a Blended Presenting approach…

Blending Presenting is an Eyeful concept that is essentially about not being afraid to use multiple presentation tools during one presentation. For example, if your internal presentation is to demo a new product to your team, make sure you don’t just deliver a PowerPoint – demo the product too… and don’t be afraid to use a whiteboard to sketch out complicated information.

Step 8 – Practice Delivering…

Nothing will contribute to the success of your presentation more that you knowing it inside out. The only way to achieve this is through practice… Read it out loud…
Practice presenting to colleagues or friends. You may worry about making mistakes, but it’s better to make those mistakes before your main presentation – after all, nobody wants to look daft in front of their colleagues!

TIP: A good way to critique yourself is by videoing yourself presenting and reviewing this back.

Step 9 – Be enthusiastic (and honest)…


It’s very difficult to come across professionally if you haven’t practised your presentation. By practising your presentation again and again you will be able to deliver it in a more authentic and genuine way, which is going to get you a lot more respect and buy in from your audience. Nobody enjoys a presentation when the presenter spouts a speech he’s given a thousand times before with no care in how he sounds…

TIP: Pressing W or B in PowerPoint pauses the presentation on a blank screen, bringing focus back to you…

 

Step 10 – Consider a presentation leave-behind…

 

Avoid that sinking feeling you get when after months of hard work leading up to your presentation, you find the key decision maker isn’t in your audience. Don’t let their absence detract from you still delivering an excellent presentation – but, at the end, provide your audience with a professional presentation leave-behind.

This document should contain the same key messages as your presentation along with the copy and context to support these as if you were there presenting alongside it.

Printing out your slides and binding them together nicely won’t do you justice if read later without the presenter’s context.

TIP: Download Eyeful’s definitive guide to presentation leave-behinds

We hope these 10-steps help you to create internal presentations that deliver your desired impact.

If you follow them, we guarantee your internal presentations will be more advanced than many of the thousands of home spun decks, that are being knocked up on a daily basis by unsuspecting presenters, who are blissfully ignorant to the fact that an internal presentation can actually be the most powerful and influential of all – internal presentations are your opportunity to shine.

The solution is a simple one…

Give your internal presentation the same care and attention as any other, spend time analysing
your audience, building story structures and delivering it in the best way to advocate action in your audience…

If you need any help getting there, just get in touch…

 

Because All Presentation Are Not The Same…

Monday, August 4th, 2014 by Simon Morton<

When people think of presentations they tend to think of them as all being very similar in both structure and design.

Unfortunately for audiences everywhere many of the elements that began the whole furore about ‘Death by PowerPoint’ are still alive and kicking. Text heavy slides still run unchecked through boardrooms and bullet points fly freely around auditoriums while audiences try to wish themselves out of the whole sorry experience.

But thanks to the effort of the revolutionaries and reformers (ourselves included) these things are becoming rarer. Presenters now know that creating engaging, audience centric content is the way forward. Stories are all important and slides are there to support, not hinder, interactive communication.

So far, so good.

But this is no time to rest on our laurels, presentations are still failing and modern audiences have higher expectations too.

It’s time to stop concentrating on the things that all presentations need and start looking at making progress in a more specific, targeted kind of way.

Every type pf presentation has its own pitfalls and opportunities and understanding how to not just cope with, but actually take advantage of, them is the next step to presentation Nirvana.

With this in mind we’ve restructured our website to provide ‘one stop information shops’ that help our customers get straight to the heart of their subject and audience without falling into the trap of repeating past mistakes.

To find out more about any particular type of presentation simply click on the links below or give us a call on 0845 056 8528.

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Internal Presentations – How To Make The Difference

Tuesday, July 22nd, 2014 by Simon Morton<

The second webinar in our 2014 Summer Season focused on the often neglected area of Internal Presentations.

It’s really tempting to think that Internal Presentations aren’t important, after all most of your audience has to be there and their expectations are probably low, so why waste the time and effort?

Getting it right begins with understanding that you’ve already invested in your presentation, 20 employees away from their desks for an hour has a tangible but hidden cost and wasting that hour will not help you demonstrate any ROI…. Take an Internal presentation to a conference and that hidden investment can be huge.

Internal presentations also have the power to set the standard for communication within your organisation and setting that standard high will have a positive effect on how your team communicate with each other and, more importantly, with your customers and prospects.

Not only that but a clear, engaging, well delivered Internal Presentation can even tame that trickiest of beasts – office gossip.

To find out more about why Internal Presentations matter and how you can use them to communicate much more than simply the information they contain click below to hear our Internal Presentation webinar.

If you’d like to know more, get in touch and one of our specialist presentation consultants will be happy to show you just how effective your Internal Presentations can be.

A Summer Season of Webinars

Wednesday, June 25th, 2014 by Simon Morton<

The sun is shining and we’re getting a bit over excited (again).

Nothing new there, but with some great new web updates on the way we’re offering a tantalising taster of our thoughts on different types of presentations in a series of free webinars.

We know better than anybody that not all presentations are created equally.

Yes, they all need love and care when it comes to messaging, story and audience focus, they all benefit from valuable visuals and they can all be made more engaging with an understanding of Blended Presenting. But every presentation has a defined job to do and forgetting that each job needs a slightly different approach is a huge mistake.

We’re offering our friends and customers the chance to attend a series of free webinars that we’ve designed to right that wrong, each focusing on a particular type of presentation.

webinar

Sales & Marketing Presentations should be all about the call to action, but modern business is plagued by ‘no decision’ meetings. When a sales presentation loses its way it directly affects revenue streams, something that very few businesses can afford.

Join us on Thursday 3rd July at 12 noon (BST) to find out how to put the sell back into your sales and marketing presentations, click here to register.

Technical Presentations are always challenging because they tempt presenters into including every minutiae of detail, mostly because they think that’s what the audience will want. This creates presentations that fail to engage, meaning that most of that carefully collated information misses its target completely.

Join us on Wednesday 16th July at 12 noon (BST) to find out how understanding your audience and managing data can help you connect, click here to register.

Internal Presentations are often considered unworthy of attention, the audience is required to attend and is expecting very little (other than an email free half hour). The standard of internal comms influences how your people communicate to others both in terms of content and quality, so skimping on effort here can have a huge knock on effect.

Join us on Thursday 17th July at 12 noon (BST) to find out why internal presentation matter and how they can add value to your business in ways you never expected, click here to register.

Eyeful webinars are often oversubscribed but we’ll make every effort to breathe in and budge along so that you can all get in – see you there!